Team Charter
Charter Established - 20 Nov, 2022
Amended 5/04/2025
Overview Of Themes
Members and recruits are encouraged to develop unique characters and personal styles within the framework of our team. As long as their creations align with event rules, the freedom to explore personal themes is 100% allowed.
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Goals for Team Involvement
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Increase Participation: Create more opportunities for members to get involved outside of events.
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Promote Responsibility: Encourage each member to take ownership of the team’s success.
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Foster Transparency: Ensure openness in all aspects of the team’s operations, including budget and labor.
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Post Apocalyptic
​The Public Eye operates as a secret organization of spies carrying out contract “kills” on high-value targets. The team brings this theme to life through immersive games, events, and performances. Our base is an abandoned Red Rocket Mega Truck Stop transformed into our secret hideout, featuring a lively bar, barter garage, and live stage events.
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Sci-Fi / CyberPunk / Future
Obscurity is a covert group dedicated to solving cybernetic system malfunctions across the galaxy. The front is a quaint tea shop that conceals a sensory deprivation room where individuals experience peace through music. Expect immersive performances and DJ sets during events.​
Renaissance / Fantasy Festivals
Disorder is a group of rogues fighting for free will and peace, inspired by historical figures like the Assassins and Robin Hood. Members will engage as street actors, dancers, and vendors selling fantasy jewelry and props.​
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Other Events
Details to come...
Team Structure
A committee-based structure will distribute the work across all members and recruit volunteers as needed. Here’s the plan:
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Monthly Meetings: The team will meet once a month to discuss tasks, form committees, and assign responsibilities. Temporary committees will be formed based on project needs, with no more than four active committees at any time.
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Budgeting and Deadlines: Each committee will receive a budget (subject to Team Lead approval) and be tasked with meeting specific deadlines. They will report progress each month.
Membership Levels
Team Lead
The Team Lead (Rhistel Winter) is the legal owner of the team, serves as Treasurer, and has final say on the team’s budget, layout, and event submissions.
Officers
Four members will be elected annually to oversee specific aspects of the team’s operations. These roles include:
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External Communication: Social media, event promotion, and schedule publishing.
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Event Entertainment: Planning and creating games, missions, and performances.
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Internal Communication: Distributing meeting agendas, organizing social events, and managing interpersonal matters.
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Financial: Fundraising, budget tracking, and committee budgeting.
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Officers act as mediators within committees and ensure that all decisions are in line with the team’s goals and budget. They work closely with the Team Lead and cannot alter the budget or plans without approval.
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Officer Elections
Elections will take place annually between October and December. A simple majority vote is required for a candidate to be elected. If an officer leaves mid-term, a special election will be held to replace them.
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Directors
Directors are members assigned specific roles and responsibilities for the year. They act as primary contacts for certain tasks and provide leadership during the event.
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Members
To become a Member, participants must meet the minimum attendance and participation requirements, and be confirmed by the team through a vote. Confirmation votes occur annually.
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Recruits
Recruits are potential members who must go through an interview process with the Team Lead and two Officers. Recruits must meet the minimum participation requirements to be considered for full membership. Post event recruits are voted into members by passing the 2/3 majority.
Participation Requirements
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Meetings: Recruits must attend at least two meetings before their first event. Members must attend at least one meeting per quarter.
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Committee Involvement: Recruits must participate in at least one committee. Members must be involved in at least four committees per year (two if not attending events).
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Work Hours: All members, including Recruits and Officers, must complete a minimum number of work hours during events. Work hours vary depending on the role and event participation.
Members - 12 Hours
Recruits - 15 Hours​​
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Team Dues
Each year, all confirmed Members and Recruits attending an event must share in the event costs, which will be calculated by the Team Lead. An annual $50 due is required for all confirmed Members to support the team’s operational costs, regardless of event attendance.
Team commitment (including dues) is due before the event to cover necessary expenses like transportation and supplies.
Cost transparency will be provided before and after each event. Example Event Dues.
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Tent Placements
To maintain the team's theme, all tents and sleeping structures must align with our event’s design. Proof of concept images and dimensions must be submitted before the deadline to be put on the map. Members or Recruits without themed structures may need to camp elsewhere. Ask about satellite camping accommodations.
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Accommodations
If a member or recruit cannot meet these requirements, they should reach out to the Team Lead. Accommodations, including a leave of absence, may be granted on a case-by-case basis.
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Meeting Structure
Monthly meetings will follow this agenda:
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Role Call: Record attendance and ensure quorum.
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Approval of Minutes: Review and approve the minutes from the last meeting.
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Committee Reports: Updates from active committees.
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Unfinished Business: Review pending tasks and deadlines.
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New Business: Propose new ideas or projects.
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Committee Formation: Create new committees as needed.
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Adjournment: Set the next meeting date and close the session.
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Amendment of the Charter
Any changes to the Charter must be proposed at a Monthly Meeting with a quorum present. Amendments require approval by a 2/3 majority vote from Members and the Team Lead.
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Next Steps
Our monthly meetings are held on the first Saturday of every month at 6:30 PM PST. While attendance is optional, it’s each member’s responsibility to meet the minimum participation requirements for their tier.
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Thanks for all your efforts in making this a fun and productive experience for everyone!
